A less obvious reason for digitising your documents

When companies adopt the Indeks document management solution, it’s usually for the efficiencies that come with digitising their records. But there are plenty of less obvious reasons to go digital. Here’s one even we hadn’t thought of:  water damage.

Explanation: last week we visited a business which has literally dozens of boxes of hard copy business records tucked away on the mezzanine level of its offices. Nice and safe, you’d think. Except that they weren’t. The mother of all storms had dumped on the building a little earlier, overwhelming the internal plumbing and quickly flooding the mezzanine.

Result: five boxes of records, around 800 documents in total, were saturated. The business in question doesn’t expect many of them to be recoverable.

Indeks documents are stored in the cloud so, if you’ll excuse the bad pun, they’re protected from cloudbursts. And any other act of God that can degrade or destroy paper documents. Worth thinking about if your records matter in any way to the future of your business.