Focus on what matters – running your business. Hand the paper processing over to the machines. Let the technology do the heavy lifting when it comes to processing large volumes of documents. Don’t waste your time and money handling paper manually – put your energy into growing your business.
Don’t risk it!
Paper documents are a costly and risky business. You only have to look at some numbers* to see that (these vary by country, but you get the idea):
- Typical cost of filing a document – $20
- Typical cost of finding a document – $145
- Typical cost of keeping a paper archive – $1,500 per year per 20,000 documents
If money’s not an issue (nice for some …), let’s have a look at productivity issues:
- An average of 7.5% of documents are lost
- An average of 10% of documents can’t be found on the first search
- An average of 90% of documents are just “shuffled??? around
How those numbers translate in the real world:
- If a company produces 10,000 documents per year and 750 are misplaced, that’s how many thousands of dollars wasted spent finding them?
- In a team of 20 working with 10,000 documents, each person will spend 15%-20% of their time finding lost / misplaced documents.
- If your business lost its paper document archive, how long would it be able to survive?
*Sources: Gartner, AIIM, The Paperless Project, PwC
Redesign your document workflow processes
Sublime Streamline products seamlessly integrate with existing ERP / CRM systems to support digital document workflow processes, including intelligent automation, data governance and data compliance.
INDEKS (or INDEKS+ for larger volumes that require sophisticated processes and advanced tagging) is our system that processes paper documents including:
- Data capture
- Data validation
- Data indexing
- Data storing
- Data tagging for automated processing
All data captured is automatically secured and protected with a multi-level encryption process.
Indeks+ is a hybrid solution, with its advanced digitisation process driven by our Accuracy has Value philosophy:
All data captured is validated by our logic routines and if the algorithms encounter a quality issue, one of our team intervenes to ensure the data returned to your system is accurate. If neither machine nor person can solve the issue, the data is flagged for verification by one of your staff.
Once a document is in your system it’s everywhere
INDEKS / INDEKS+ and the related workflow process(es) make sure all scanned documents find their way to the correct storage location and are attributed to the right account and contacts. Depending on your requirements, the system can then automatically move a document to the next step in the process, e.g. a payment authorisation process via PlusOne.
Documents can be quickly retrieved at any time using pre-defined search indices.
Sublime Streamline — solutions made to integrate
Our solutions integrate with any ERP system available in the market. Together with your experts, our team will assess both workflow streamlining and software requirements to build the best possible solution package for you.
Contact one of our team today to learn more about how we can help your business automate the routine and minimise processing errors. Let us help you free up your time, so you can get back to being the financial advisor that your senior management team needs.